Ukrainian diplomas and supplements: what to prepare for translation

Not every procedure requires a Ukrainian document to be translated. Check the recipient’s requirements, then send the documents specified in those requirements, with all their pages, for a quotation.

Explain whether the documents are for university admission, an employer, a university procedure or another purpose. Send the recipient’s current checklist or a link to the specific instructions. This helps establish which documents belong in the assignment.

For NAWA’s procedure for issuing information on a foreign diploma, the instructions provide an exception to the sworn-translation requirement for documents issued in certain languages, including Ukrainian. This exception concerns that particular NAWA procedure; it does not determine the requirements of a university, employer or other institution. Check your recipient’s current instructions before ordering.

Provide the diploma and its supplement or annex as separate, complete documents. If the quotation is to include a transcript of grades, check that every page is present and that column headings, course names and values are legible.

The diploma’s first page alone may not be enough. Show its reverse, stamps and annotations. If names are spelled differently across the documents, describe the difference in your message without altering the images.

• Name the files separately: diploma, supplement, transcript or other certificate.
• Keep the original page order and printed numbering.
• Explain whether you have originals, official copies, duplicates or electronic copies only.
• Attach the recipient’s list of additional documents and specify which you want translated.

A translation presents the content of a document in another language. It should not independently add a Polish equivalent of an academic qualification or a declaration that the education is equivalent. NAWA explains that inaccurate translations of names and unsupported comparisons between education systems can mislead the recipient.

For information on recognition of your diploma, use NAWA’s guidance for the appropriate procedure. Your enquiry to the office should define the translation needed. The competent institution assesses the qualification under the requirements of the relevant procedure.

A single photograph of a large folded document may not show individual rows clearly. Retain the full view and add clear photographs of each section, labelled to show which page they belong to.

Do not replace the scan with your own typed version of grades or course names. Any additional explanation should be labelled as such; the document itself is needed to assess the work. Tell us before the scope is agreed if a supplement page is missing.

A quotation depends on the actual volume and legibility of the material, not simply on the word “diploma”. Give the target language, deadline and preferred collection method. The office’s response will allow the scope to be agreed before work begins.

Example: “Please quote for translation from Ukrainian into Polish: diploma — 2 pages; supplement — 6 pages. The documents are needed for university admission. I attach the requirements. Please confirm the possible completion date and how to provide originals if required.”

• You know the recipient and have checked whether translation is required.
• The diploma, supplement and other documents to be translated are complete.
• Grades, course names, stamps and small print are legible.
• Your enquiry includes the target language, purpose and deadline.

Ukrainian into Polish or Polish into Ukrainian. Send a legible scan, photograph or PDF and tell us where the translation will be used and when you need it. We confirm the scope, price, delivery date and collection arrangements after reviewing the material.

The office is at ul. Kielecka 2/53, 31-526 Kraków. Visits are by appointment. Documents can be sent electronically for an initial quotation from anywhere in Poland.